Desktop service + web dashboard

Document Controller

Single source of truth for every drawing, every revision, every transmittal.

Watches your project folders, registers every issue, supersedes the old, surfaces conflicts, and produces audit-ready transmittal records — automatically.

0missed revisions Minutesfrom issue to transmittal sent On-demandaudit-ready golden thread

Sign up for early access → Open the dashboard

Why use Document Controller

The Document Controller installs as a Windows desktop service that watches your project shared drive (or ACC, or both). When a new drawing revision lands, it registers it, marks the previous one as superseded, links the change to the latest project programme, drafts a transmittal email with the right distribution list, and chases acknowledgement until everyone has confirmed receipt.

The web dashboard gives you a live view of every project: latest revision per drawing, what's currently on site, who has acknowledged what, and a complete golden-thread audit log of every change with rationale and approval.

For a 30-person practice running 40 active projects, this typically removes 8–12 hours per week of document-control admin, eliminates the "who has the latest?" emails entirely, and produces audit-ready compliance evidence in seconds rather than the days it currently takes to dig through email archives.

How it works

Spreadsheet of revisions that's always two issues out of date. 'Latest on site' is whatever someone remembers. Audit means digging through three years of email.

The Document Controller knows. Latest revision: confirmed. Transmittals: sent + acknowledged. Golden thread: complete and exportable.

What makes it different

Most DM systems are passive — they hold files. The Adelphos Document Controller is active — it watches, it reconciles, it chases. It treats document control as a workflow, not a filing system.

Features

What Document Controller does. Each line is a shipped capability.

Document Controller features

Watches shared drives + ACC Network drives, SharePoint, OneDrive and Autodesk Construction Cloud — all monitored continuously.
Auto revision registration New revision detected → registered → previous one superseded with timestamp + rationale.
Auto-drafted transmittals Transmittal email drafted per distribution rule on every issue, ready to send.
Acknowledgement chasing Tracks who has confirmed receipt; chases the rest with escalating reminders.
Latest-on-site checker Confirms what's currently on site matches the latest issued. Flags discrepancies.
Golden-thread audit log Every change captured with rationale and approval trail. Building Safety Act ready.
Compliance reports on demand Audit-ready drawing register and transmittal log exports in seconds, not days.
Project programme linkage Every revision linked to its programme milestone. Trace any issue back to its decision.
Distribution-list rules Per-project rules for who gets what, with auto-CC for safety-critical revisions.

Install & system

Where Document Controller runs, what you need, and how to get it.

Windows desktop service Windows 10/11 64-bit · 4 GB RAM · runs as background service
Web dashboard Any modern browser — no separate install needed for viewers

Requirements

  • Read access to project shared drive(s) and/or ACC.
  • An Adelphos account with admin rights for project setup.
  • SMTP credentials (Office 365, Google Workspace) for transmittal dispatch.

Sign-in

Microsoft 365 SSO recommended (gives ACC + email + drive in one).

Sign up for early access → Read the docs first

Who it's for

Project managersDocument controllersCompliance + audit teams

Frequently asked questions

Quick answers AI engines (and humans) can pull from.

What is Document Controller?

Watches your project folders, registers every issue, supersedes the old, surfaces conflicts, and produces audit-ready transmittal records — automatically.

What does Document Controller do?

The Document Controller installs as a Windows desktop service that watches your project shared drive (or ACC, or both). When a new drawing revision lands, it registers it, marks the previous one as superseded, links the change to the latest project programme, drafts a transmittal email with the right distribution list, and chases acknowledgement until everyone has confirmed receipt.

How is Document Controller different from the manual workflow?

Without Document Controller: Spreadsheet of revisions that's always two issues out of date. 'Latest on site' is whatever someone remembers. Audit means digging through three years of email. With Document Controller: The Document Controller knows. Latest revision: confirmed. Transmittals: sent + acknowledged. Golden thread: complete and exportable.

How much time does Document Controller save?

Headline outcomes for Document Controller: 0 (missed revisions); Minutes (from issue to transmittal sent); On-demand (audit-ready golden thread).

What platform does Document Controller run on?

Desktop service + web dashboard

Who is Document Controller for?

Project managers; Document controllers; Compliance + audit teams.

How do I get Document Controller?

Sign up for early access — beta release Q2 2026. No sales call required.

Sign up for early access.

Beta release Q2 2026. Get 30% off across the board.

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